MINUTES OF MEETING MIDDLE VILLAGE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Middle Village Community Development District was held Monday, August 18, 2025 at 6:00 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present and constituting a quorum were:

Michael Steiner	Chairman
Sherrie Mifsud	Vice Chairperson
Gerald Bowen	Assistant Secretary
Eric Marx	Assistant Secretary
Julie Arnau	Assistant Secretary

Also present were:

Marilee Giles	District Manager, GMS
Mike Eckert	District Counsel, Kutak Rock
Jay Soriano	Operations Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Giles called the meeting to order at 6:00 p.m.

SECOND ORDER OF BUSINESS	Audience Comments (Limited to three
minutes)
Ms. Giles asked for any public comments. Hearing no comments, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Consent Agenda
Approval of the Minutes of the July 14, 2025 Meeting.
Ms. Giles stated on page 7 are the minutes of the July 14th meeting. I did get one correction from one of the Supervisors. I will make that spelling change. Unless there are any other corrections, I just look for a motion to approve the July 14th meeting minutes.

On MOTION by Ms. Mifsud seconded by Mr. Marx with all in favor, the Minutes of the July 14, 2025 Meeting, were approved.

Financial Statements
Assessment Receipts Schedule
Check Register
Ms. Giles stated on page 24 are your financial statements as of June 30th followed by the assessment receipt schedule showing you are 100% collected. On page 38 is the check register in the amount of $789,470.11. I see no unusual variances on any of the financial documents. Just looking for a motion to approve the check register.

On MOTION by Mr. Steiner seconded by Mr. Bowen all in favor, the Check Register, was approved.

FOURTH ORDER OF BUSINESS	Acceptance  of  the  Engagement  Letter
from Grau & Associates for the Fiscal Year 2025 Audit
Ms. Giles stated this item starts on page 193. This is the engagement letter from Grau & Associates for the Fiscal Year 2025 audit. The engagement letter documents and confirms the auditor’s acceptance of the appointment, the objective and scope of the audit and the extent of the auditor’s responsibilities to the client. Unless there are any comments or questions, I just look for a motion to accept the engagement letter.

On MOTION by Mr. Steiner seconded by Ms. Mifsud all in favor, the Acceptance of the Engagement Letter from Grau & Associates for the Fiscal Year 2025 Audit, was approved.

FIFTH ORDER OF BUSINESS	Public Hearings
Public Hearing for the Purpose of Adopting the Fiscal Year 2026 Budget; Consideration of Resolution 2025-04, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2026
Ms. Giles stated we are going to have three public hearings. Mike, before we open the public hearing for Resolution 2025-04, can you go over this resolution?
Mr. Eckert stated the first resolution in your agenda package is for the adoption of your budget and that is the first public hearing we will have. If there are audience comments related to

the budget, which is how much should be spent on landscaping or pool chemicals, things of that nature, that would be the topic of the first conversation. This is a very similar resolution to what you saw last year. There is one tweak in it in that instead of having the different appropriations listed by line, we say you are making the appropriations that are included within your revised budget that you approve here today. It is really a form over substance change that we made but it is important for you to know that it is a little bit different than what you saw last year. I can answer any questions anybody has.
Ms. Giles stated before we open the public hearing, if the Board would like I can give a basic overview of the budget since we have members of the community present tonight. A high- level overview is we have the general fund, the rec fund, the debt service funds, and a capital reserve fund. You also see the narrative page in the budget. The narrative page defines what the budget line items are and then on some of them it actually shows you what the monthly cost is and the yearly cost for that particular line item. There have been some changes in line items, some went up and some went down. In the back of your budget there's a chart that shows a comparison of FY25 to FY26. It's on page 12 of the hard copy. It shows you a side by side of the increases and the decreases. Overall, this budget decreased for single family, decreased for multifamily, decreased for multifamily high density and increased just a little bit for multifamily high density with aquatics. Jay, is there anything on a high-level overview you'd want to point out?
Mr. Soriano stated I did get a lot of calls once the letters started going out. The apartment complexes are the only group that changed and increases. In fact, everybody else went down in their assessment. A high density is the apartment complex with their own pools. Those are the only ones that we're changing with the methodology that end up increasing. They got a very high discount, and this Board has gone back and forth for the last couple years now to really figure out if that seems fair because it's based on usage and those families can use it just like anybody else does, whether you own a single-family house or a multifamily. We tried to adjust but when we adjust it other things go down or up and there's no way to make it just perfect, so it ended up with everybody getting a little decrease which is nice. If there was a way to make it flat, we'd put more money into the bank for capital, but we have to keep the methodology the way it is. So, the multi family went up to one and everybody else kind of scaled from there but they still got a

decrease in the end. The Boards in both Districts have worked really hard to try to keep the overall assessments low on everybody.
Ms. Giles stated at this time, we're going to open the public hearing. I just look for a motion to open it.

On MOTION by Mr. Steiner seconded by Mr. Bowen all in favor, Opening the Public Hearing, was approved.

Ms. Giles stated at this time, the public hearing is open for any items that are related to what we're talking about here with the budget. Are there any comments about the budget itself at this time at the top of this agenda item? Hearing none, I just look for a motion to close the public hearing.

On MOTION by Mr. Steiner seconded by Mr. Bowen all in favor, Closing the Public Hearing, was approved.

Ms. Giles stated this is the Board’s opportunity to talk about the budget. It's the same budget that's been in the agenda package that we've been talking about the last three months. The only thing that's changed on this budget from month to month is the actuals column, everything else is the same that you approved several months ago. This is the Board's opportunity to discuss it. If there's no discussion that's fine too. I'll just be looking for a motion to adopt resolution 2025-04.

On MOTION by Mr. Steiner seconded by Ms. Arnau all in favor, Resolution 2025-04, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2026, was approved.

Public Hearing for the Purpose of Adopting a Supplemental Operations & Maintenance Assessment Methodology; Consideration of Resolution 2025-05, Adopting a Supplemental Operations & Maintenance Assessment Methodology
Ms. Giles stated item B on the agenda starts on page 220. This is another public hearing that we're going to open to the public. Mike, is this a resolution that you can go over?

Mr. Eckert stated this resolution adopts an amendment to your operation and maintenance assessment methodology that you currently have in place. Essentially what that change is, which we've talked about for purposes of the recreation amenity, allocation of expenses to the different products that are within the community. It treats all multifamily units the same. Historically, there was one category that got better treatment under our O&M assessments, and that was the high density that had their own pool. That was established by the developer when the developer controlled the Board some time ago. The thought process there was if they have a pool at their facility, they won't use the other amenities that the District offers, even though their property entitles them to use everything that an owner of a single-family home can use. What this resolution would do if the Board is so inclined to adopt, it would treat all multifamily units the same in terms of the recreation costs that are born by the residents. I am happy to answer any questions, but we've debated this and approved things over many months at these public meetings.
Ms. Giles stated thanks, Mike. I did put a copy of that on your table for you and it is also in your agenda. That table is on page 234 of your iPads, but it's Table 7 in your hard copy, whichever one you prefer to look at. I don't think I can add anything to what Mike said. That was a great explanation. Unless there's anything from the staff to add, I just look for a motion to open the public hearing.

On MOTION by Ms. Mifsud seconded by Mr. Marx all in favor, Opening the Public Hearing, was approved.

Ms. Giles stated at this time the hearing is open for this agenda item.
Resident stated they already had an extra fee added this year. Does that just mean that's going to be the same going forward, or is it something additional?
Mr. Eckert stated the multifamily aquatics already paid a CDD operation and maintenance assessment. They got a little bit of a discount because they had their own pool. The Board has said we don't necessarily think that's fair because they still get to use all the other amenities that the CDD provides, so they are basically losing that discount if this change is approved.
Resident asked going forward is that how it is going to be?

Mr. Eckert stated that will be the methodology until this Board decides to change it. It is an annual exercise that the Board can go through to change the methodology. We don't anticipate any additional changes, but it is something we've talked about for a couple years here trying to determine is that fair that they got the discount and is it certainly fair on a moving forward basis.
Resident asked how is this different from paying the HOA fees every month, the CDD covers the maintenance of pool?
Mr. Eckert stated the CDD owns the pool, this building, the sports fields and things like that. They also have an agreement with Double Branch where the residents can use both facilities. That's all CDD related. Your HOA bill that comes out, you probably have a monthly HOA fee that goes to a completely separate entity. We don't see any of those funds at the CDD level. Our assessments are collected on your county tax bill. When you pay your taxes each year, you'll see either one- or two-line items on there that will be CDD assessments. Some property appraisers break them out into CDD operation and maintenance assessments and then CDD debt assessments, and some just lump it together. I'm not sure how it is on your tax bill, but we collect one time a year. When you see the numbers of the increase for the multifamily high-density aquatic, that is an annual number, not a monthly number.
Ms. Giles stated thanks Mike. Any other public comments about this agenda item?
Hearing none, I look for a motion to close the public hearing.

On MOTION by Mr. Marx seconded by Mr. Steiner all in favor, Closing the Public Hearing, was approved.

Ms. Giles stated this is the Board's opportunity to discuss Resolution 2025-05 with the Supplemental Operations and Maintenance assessment methodology. It hasn't changed since the Board approved it several months ago.
Mr. Steiner stated the main thing is the assessment methodology is based around ERUs. Those are impacts dealing with drainage, and all of the amenities in the CDD-owned public areas. The community owned areas back within the bounds of each of the communities are handled by the individual HOAs or POAs for that community. So, the two aren't mixing. We struggle with dealing with trying to make everybody carry an equal share of the costs. That's what this does right now, it adjusts that because the communities where it went up, they basically had all the same things as every other, in addition to a pool that was there and they were getting a

discount. So, it didn't meet the criteria that we held for trying to balance things out. I don't know if anybody had any question on ERUs.
Ms. Giles stated thanks Mr. Chairman. Any other discussion from the board? Just looking for a motion to adopt resolution 2025-05.

On MOTION by Mr. Steiner seconded by Ms. Mifsud all in favor, Resolution 2025-05 Adopting a Supplemental Operations & Maintenance Assessment Methodology, was approved.

Public Hearing for the Purpose of Imposing Special Assessments for Fiscal Year 2026; Consideration of Resolution 2025-06, Imposing Special Assessments and Certifying an Assessment Roll
Ms. Giles stated item C, under this agenda item is another public hearing for the purpose of imposing special assessments for Fiscal Year 2026. Mike, can you go over this resolution?
Mr. Eckert stated this resolution does a few different things. Number one is that you make a finding of benefit for the District providing the O&M services that you do. Second, it certifies assessments for collection and then three, it adopts an assessment roll. Also finally, it directs the county tax collector to go ahead and collect the assessments on the county tax bill and then pay the proceeds to the District. That is really what this resolution accomplishes. We don't have any direct collect assessments. These are all properties within the community and will be on the county tax bill this year.
Ms. Giles stated thanks Mike. At this time, I just look for a motion to open the public hearing motion.

On MOTION by Mr. Steiner seconded by Ms. Arnau all in favor, Opening the Public Hearing, was approved.

Ms. Giles stated for the public, this is your opportunity to make comments as it pertains to Resolution 2025-06, the one that District Counsel just went over. Hearing none, I just look for a motion to close the public hearing.

On MOTION by Ms. Mifsud seconded by Mr. Steiner all in favor, Closing the Public Hearing, was approved.

Ms. Giles stated for the Board just looking for a motion to adopt Resolution 2025-06 relating to the annual appropriations in adopting the budget for FY26.

On MOTION by Mr. Marx seconded by Mr. Steiner all in favor, Resolution 2025-06 Imposing Special Assessments and Certifying an Assessment Roll, was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
District Counsel
Mr. Eckert stated he wanted to remind the Board that they still have their ethics training that they have to do if they haven’t done it already by December 31st. It is four hours. The other thing we are looking at just for all of our Districts, looking at some of the amenity policies and some changes in the law that have taken place. We think over the next probably six months or so, we will be talking to Jay about some of the changes that we are thinking might be appropriate given some recent case law. Other than that, things have been pretty quiet. I am happy to answer any questions the Board has.

District Engineer
Ms. Giles stated District Engineer, I did correspond with him today. There is nothing on the agenda as of now for him but if the Board has something, Jay and I will take it back to him.

District Manager
Discussion of the Fiscal Year 2026 Goals and Objectives
Ms. Giles stated starting on page 243 are the goals and objectives for 2026. We have until our September meeting as long as prior to October 1st to discuss and or to adopt the FY26 goals and objectives. The new law started in I think it was July of 2024 and made it effective in 2025 to establish goals and objectives. We are required to do annual reporting by December 1st of every year on the website. Other than that, there was no other guidance or anything specific that they required to be on your goals and objectives. These are goals and objectives that I think we can meet and getting a passing score on. It is certainly open for Board discussion. Unless there is any discussion about that, just looking for a motion to approve the FY26 goals and objectives.
Mr. Steiner stated you said this is for 2026.

Ms. Giles stated we have another month. If the Board wants to table it, we can.
Mr. Steiner stated what I was going to ask is if we go ahead and adopt it now, can we modify it.
Mr. Eckert stated you can.
Mr. Steiner stated because I think we were looking at some other things to add to it. I know we haven’t discussed it.
Mr. Eckert stated you can add to it at your September meeting and even add to it throughout the year. I would just say probably don’t add to it with a month left unless you are sure you are going to meet that goal.
Ms. Giles stated we can table it tonight if you want to just take this.
Mr. Steiner stated I have no problem, put it there and we just need to add something to our monthly meeting agendas as a placeholder.
Ms. Giles stated as long as we do it before October 1st. Mr. Eckert stated we can amend it throughout the year.
Mr. Steiner stated let’s move forward with this and then we need to get some of these other things off the table to concentrate on putting some other items in there.

On MOTION by Mr. Steiner seconded by Ms. Mifsud all in favor, the Fiscal Year 2026 Goals & Objectives, was approved.

Consideration of Designating a Regular Meeting Schedule for Fiscal Year 2026
Ms. Giles stated on page 247 is your FY26 meeting schedule. I did check it for federal holidays. October 13th is Columbus Day. I don't know if that's an issue for the Board to meet on that day. But that's the only thing I would want to point out. Unless there's any comments or questions, just looking for a motion to approve the FY26 meeting schedule.

On MOTION by Mr. Marx seconded by Mr. Steiner all in favor, Designating a Regular Meeting Schedule for Fiscal Year 2026, was approved.

Operations Manager
Memorandum

Update on Open Items (Deer View Column Repair and Lap Pool Pump Replacement)
Ms. Giles stated page 250 starts the operations report.
Mr. Soriano stated we have two items on there, my memo but then also to update you guys on a couple of our big projects. On the column repair, I was supposed to meet the mason out there last Tuesday was what the schedule was for starting to pull that cap off and all of our decorative logo pieces so we can break down that column at Deer View. The weather pushed them back, so he did call me after Tuesday after not showing up that he needed to change around because of some other job. Hopefully we will be able to start that this week. It was under my amount, so it wasn't anything I needed from you guys. We decided we're going to go ahead and do the work to pull it down because we're not going to get much help out of the county. I am planning on only pulling about half of the column down so that we have all the decorative parts. I'm not too concerned with this thing being top heavy and falling over. We are just going to bring it down. It will be a little odd looking there for a while, but I don't think we need to pull it all apart until we are actually sure what the county's going to do. I think they have been discussing that pipe a little bit more. Some of the gentlemen that I brought out to look at the pipe in our parking lot actually mentioned that the county had contacted them to get quotes for mining that pipe. That is a big job. You're talking well over $100,000 to line that big pipe that they have to deal with. It's finding it in their budget and trying to figure out whether they can do it now or they have to wait till next fiscal year starting October or November. I don't know, but I hate to tear it completely down and then a month or two later they actually get to work and then we can get back up. If I have it halfway built, that will save us a good amount too. And then the big one, I did get updates last week from our pool contractor. They were supposed to start dropping off all of our pump parts. Luckily, I didn't send anything out to the residents because it actually didn't show up until Friday afternoon. My contractors did work a bit this weekend, but I know some of you guys actually saw them today out there with the big motor on the side of the road. So that is going in. I will give you kind of a quick look at some of the parts we're waiting on. The biggest issue here on the screen in front of you is this 90-degree bend. This is our water line that comes in where my cursor is and it turns and goes upward towards the motor. The biggest problem with this custom design was finding a strainer that fit in that location. This pipe off to the right is a 16- inch PVC pipe and the pipe coming in is a 12 inch. Those pipes don't bend or move really easily. Without chopping them up and rebuilding your plumbing, getting the design of the pump that

vertical stand back to the same exact location was actually the hard part because we couldn't actually find one that fit perfect with our other work. This pump on top is a custom design too. This is what we're getting rid of and going to a more standardized pump. In fact, the company that we bought from is an American company so these motors are manufactured here and I can get from a warehouse in Tampa. In the future, when this goes out, it is a little quicker rather than this custom German design. This is a nice motor. That's why it was so expensive. But getting those parts are not easy, so going to a standard motor is going to be better. We are going to hook to its custom design strainer that's on the bottom. This 90-degree bend has a hair and lint strainer in it. I need that because the motor doesn't have anything attached to it. Where when you look at, say, like a backyard pour and you have this little basket in the front that catches all the hair and the dirt. We don't have that here, and I need that portion. We were able to take this off and take it to the metal shop. They did grind it down so you can see after the seals burnt out, this is all corrosion from the water and the oil leaking over that motor. We were able to take that apart and take to the motor shop and everything got blasted and the bolt hole is all retapped. The thickness of the steel was double checked to make sure it is going to last us for a while. It will last a few years. I can order this part even if it takes a year or so we can have one ready to go if there was a problem with this. Right now, this has been rebuilt allowing us to keep that same height. The new motor is going to stack right on top of it and line up with the piping, which would be a little easier. It also ended up saving us a little bit since we didn't have to do even more custom work to try to match something up perfectly. Once they couldn't find it, that was one of our only other options. I'll actually see if I can get you a picture of the new one. That is after everything's been reworked. So new studs, everything's been powder coated so it will last a little bit longer. This was actually cheaper than the original quote because the labor to powder coat, it's not like getting a new piece. The new piece would have been expensive. We actually ended up doing a little better than what was originally quoted. Right now, we have spent $15K and a little change on all parts. We just have to deal with labor. The original custom motor, if you remember, just the motor side, was $20,000. That didn't include your labor and that didn't include any other parts. That was just the motor. In the long run this is actually going to be much better and better for the future when we have an issue with those motors and they go out, we don't have to deal with this right here. Then going backwards, if we go back to page 250, I will go over some of those items online. We have had our lunch community events to kind of end our summer. We had the back-

to-school party about a week ago and we had enough families and kids taking part and having fun. We were able to give away all of our back-to-school supplies. That one is always a little tough because it's the time of the year and everybody's doing their last-minute vacations. It's not like the school party that's packed and everybody's here by the end of the summer dies off a little bit. I'm always worried about whether we're going to give away all of our slices of pizza or all of our school supplies. But everything worked out well. We did get rained out for the last half hour, but we were able to give everything away and make sure everybody had fun. I have worked with the swim team to make sure their schedules allowed for a little extra time now that we have the pump. Their first meets start in September. They set up all their meets right now to be away at their other schools. So, once we get it in and it may take a good week or two to get that pool back to clear. That water sits still, so we do have to run that filter. It runs 24 hours. I have to backwash it probably a couple times each day to get that algae out and get clean fresh water kind of circulating through that. That can take up to two weeks. I have an email ready to go out to our residents to explain that to them. I've worked with the swim team. Their first meet they may have to do away, which is fine. They just generally like to have at least two here as home meets. Their homecoming swim meet and their senior night they like to do here. That's later at the end of September to the beginning of October. If we have everything back up and running, they will be back here. I'm sure we're going to hear from the families for the team wanting to start in October. Moving on, you see our numbers have stayed up. We will start to slow down now that the kids are back in school. We won't have as many of the pool patio rentals. This room is always packed every weekend. We do have events in here that stay pretty busy. Our other rentals are downstairs based around the pool and that will adjust the scheduling. We're not open every single day like we are during the summer, we alternate now that the kids are back in school. Double branch is open Monday and Wednesday. This one is actually closed Monday and Wednesday. They alternate Tuesday and Thursday, this side is open and the other side is closed. That is just for lifeguards and families, which we don't have high usage of at this time of year. Most of the families and kids are doing other extracurricular items for other sports or after school activities. During the day they're in school, so we just don't see it. The adults are able to be at both sides anytime when it's swimming time. Once that pool is back open and the Double Branch pool is back open, it really doesn't matter whether we have lifeguards or not as long as it's adult only. I always have to remind them that kids can't be on deck. I get somebody every once in a while that

brings their toddler out and sits them in a chair next to the pool. They can't do that. It's adults only. They're able to use the pools at any time. It's not based on the lifeguard hours. The lifeguard hours are the ones that they have cut back as we go back to school. So, once we get past September, we cut back even more and then we get to October when it’s just weekends. Eventually it gets to the point where there's nobody out there. You might have one nice weekend here and there, but you do get the cold days kind of creeping in, and there's no really constant use of the pool. It’s not efficient to spend money on lifeguards and pool monitors. At that point, we kind of close down for families and kids. The only thing I wanted to update you on is we did work with our engineer. I mentioned there was a crack in the edge of the pipe coming in from the parking lot to that drain box. The engineer's plan was a little better than what I would have done. I would have been looking to excavate the actual pipe, which means we got to dig down about six or seven feet. The pipe gets repaired with concrete and then wrapped with fabric, and then everything filled in. They felt that it's small enough to do what's called pressure grouting. So they're actually going to drill holes and they're going to shoot grout and basically a mixture of cement through the pipe and fill up the void behind it and then it'll seal up the crack also. This was low enough in my amount from multiple measures that I can move forward with, so I won't need to wait on you guys. But I am waiting for at least one other written quote so that I have backup for you guys that I did pick out one of the better costs, but also the gentleman came highly recommended by other engineers also. I'm hoping to have that done this next month. The pressure grouting will be a little better because then we don't have to close the parking lot area down. That parking area stays busy. It's right in the front. Like I said, we have rentals every weekend and this will be something that will take a couple days. I'd rather not shut that area down. They will be able to just kind of caution tape it off the way we were when we were patching it and do the work. Then after the second day when it's dry, it will be good to kind of open everything back up. Let me go through a couple of these pictures just to let you guys see everything else. Those are just other angles of the strainer there. I wanted to point out we will in the offseason, we do this every year, start to do paver work around the pools. This is always an ongoing battle whenever you have pavers. The one thing we're starting to get now, if you see right in the middle here, this coping edge, the bricks sink around the coping edge for the water and sand kind of seeps out and the bricks will settle. But it actually causes problems with these rounded edges. That coping looks pretty solid, nice and straight and flat. But because it's holding

straight and flat, everything else is sinking around it. It's actually got more pressure on it. What tends to happen is people walk on this. I'm not sure why. It's a kid thing. I'm sure I did it when I was a kid. We walk right on the edge. We don't step over. We walk right on the edge of something that could fall. What happens is this right here. If you notice, the noses start to crack and actually can break off. This is not in an area that somebody would typically walk. It doesn't mean they can't. There's a tree right next to it and a big plant bed. But that does mean I'm going to have to go around and start replacing a lot of these coping edges all the way around the pool deck. We have done this before, especially in these tree areas, because the trees will actually push out and push the pavers away. We have had to fix those before and even crack our tiles. So, Crown for the longest time basically gave me a standing quote of for every 10ft, this is what you're going to pay. I will just send them a list and a little map. I need 50ft to fix this month and then next month we're going to address these other areas. Crown is really busy, so I'm going to be probably moving with one of our contractors that are doing the work on the pump motor right now for your lap pool. That way I can kind of keep moving on that in the off season and by spring where we're not behind doing paver work. There's a lot more paver work out there this year than I think we've had past years to include some of our paver work in other areas. This is the promenade and we talked about this last time. These are the trip concerns and this is kind of what my guys fix right now, but they do it in small sections. We are going to bring out one of the paver vendors. USA Pavers is actually a local group that I've talked to about doing that same thing, letting you get kind of a contract in place to do 50ft at a time. It's an eight-foot walkway, so even 50ft at a time, you're talking a few hundred square feet. Fixing these little chunks by each tree can cost us a couple thousand dollars. But some of these areas we are going to have to address. I will show you right here. What we're seeing is the tree roots. You can actually see a line here where the tree grows backwards toward The Preserves. So, the tree roots, you see this line in the back and then this line right here, there's a tree right off to the right side of the pond there, and its roots are growing back toward that wall so that it can get water from The Preserve runoff. So, these roots are picking up those pavers in a nice straight line. We will take a good 10 to 20-foot section out completely. We will have to cut the roots, hopefully not damage or kill too many of those trees out there. But we will have to cut the roots because basically if we lay the pavers back down, we'll get them nice and flat and then a year from now they will just move again. We will have to do some root mitigation there. It is mostly in the first section where The

Preserves are. As we get farther down, we have different trees. It's these big more willow type trees that we're having problems with. The Cypress trees, those pop up everywhere. That's where we add more damage to the promenade on that section. I will start there and work to try to get some of these bad lines out first while we are still doing our normal kind of every month fixing small sections here and there. These are going to be the big sections. We did just finish, I guess I didn't add the pictures to it. I will put that on there for you for next month. Update, there are a couple items that I wanted to finish, but it is pretty much complete if you've been out and seen the Deer View playground. We have done a lot of repair and replacement on your structures out there. We did put in new mulch. We replaced a lot of borders that kids had broken or cracked. We also had to do a lot of grinding and repair to your sidewalk out there. A lot of the sidewalk areas were cracked. Those were items that were pointed out in that last engineer report. So, we went ahead and knocked all of that out also. That playground area looks like one of our newer playgrounds. We will be moving on from there to Hamilton Glenn which will probably be the next one that we have to address. Unless you guys have any questions on any of those other memo items there, that's it for my report. I do have two things I wanted to go through with you guys really quick. They're not repair items, but I wanted to mention it. I don't know that we need to do anything tonight, but I want you to be aware. I was contacted last week by the lady who coordinated the Christmas parade asking to use the parking lot again for this year and I told her I would bring it to you. It didn't go as well this last year as it did the first year. First year we did not have problems. This last year we did because we had rental in the area. The rental up here had a lot of problems fighting with everybody even getting parking spots. We did mention this the first year when we gave permission. The biggest issue is I would recommend that we don't rent on that night if we're going to do it, which means you guys lose out on a bit of revenue. If it's a nonresident, this could be a couple thousand dollars. If it's a resident it's under $1,000. It's not a lot, but we don't want anybody to be inconvenienced renting the place, whether it's a bridal shower or a wedding, and some of their guests can't find someplace to park. If it wasn't for our off-duty officers stepping in and starting to direct everybody, it really wasn't going well. I was getting a lot of complaints from the rental family. So that's the only thing I would point out with that.

Mr. Steiner stated Jay on that right now I would propose for the Board to think about the fact that we go ahead and just simply tell them that they schedule the parade when we don't have an event here if they want to use that parking lot.
Mr. Soriano stated that would be a little harder because you can rent, nobody does for a wedding, but you are allowed to rent up to two weeks out. That's your final. That doesn't happen with weddings. Like I said, most of the time you get six months to a year ahead of time, but you can't actually rent this facility.
Mr. Steiner stated when they pick a date, have them pick one that isn't booked out yet. Then we can come back in and if somebody goes to use it when that other one is in place it is first come, first serve with the priority being this room. We just can't have both activities at the same time. Is that something that would be drafted in the agreement?
Mr. Eckert stated yes. So, they can't firm up their date until two weeks before? Mr. Eckert stated that's what I'm trying to figure out what I would write.
Mr. Steiner stated I think Jay was talking about the fact that you can book up to two weeks before. But if they've gone and established there's nothing there right now and they come in with the Christmas parade, then they can go ahead and we will rent it or agree to let the parade use the lot and we will go back and anyone trying to book this room, they are going to be told that that night's basically unavailable.
Mr. Eckert stated it's just if they give him firm date now, he takes it, he blocks that night off or that rental conflicting time off and you have the parade and then you all will just forego the revenue of the rental for that conflict. That's what I think I'm hearing?
Mr. Steiner stated yes. If there's no conflict now, then it's a non-issue. But if they do come in and we already have something on the books right now, then we won't double up with the parade.
Ms. Giles asked Jay, do you have a date yet?
Mr. Soriano stated right now she is looking tentative December 13th. I don’t think she has done everything with the county yet. I know she was talking about once she gets the approval for the parking lot; she can work on county permits. I can tell you right now, I have never gotten paperwork from her either year. I reminded her last year I needed insurance and county paperwork. I think she did everything with county thinking that they would give it to us. The county doesn't do anything with us. She does need to make sure she forwards me everything to

be able to use this parking lot for that. It's a lot of non-residents, and while it may be for the community it's an Oakleaf Christmas parade. You have to remember there is a lot of people here that is South Village, Armstrong Forest, Hammock, all of it. None of that is part of Middle Village.
Mr. Steiner stated it has been a lot of statements back and forth as far as the fact some residents were in favor and thought it was the greatest thing and others swore up and down, we shouldn't do it because it blocks the only access to several of the communities and people weren't able to get to their homes.
Mr. Soriano stated yeah, there's a couple neighborhoods that get kind of held captive that night because that's the only way in and out.
Mr. Marx asked do you already have our reservations?
Mr. Soriano stated I didn't check with Wanda. Sarah sent me the email, but I haven't checked with Wanda for December 13th yet.
Ms. Mifsud asked Jay, are we normally booked up every weekend during December? Mr. Soriano stated yes pretty much all year.
Ms. Mifsud stated that is what I figured.
Mr. Soriano stated well, pretty much all year. You will get some slow points here and there where we might have a single day like a Friday or Saturday. But generally, it's Friday, Saturday and Sunday in this room.
Mr. Steiner stated I don't want to push it off but seems like up by the church would be a good place at the roundabout.
Mr. Soriano stated they used to be at the church. The church had too many issues. They couldn't handle them anymore so the church asked them to go someplace else. That is how we got.
Ms. Mifsud stated Trinity?
Mr. Soriano stated not the new church.
Mr. Steiner stated that's what I'm talking about, Trinity.
Mr. Soriano stated I could try to have her asked there. I think the biggest problem is it. cuts out a small amount of the route.
Mr. Marx stated Publix?

Mr. Soriano stated that would actually include more of the neighborhood if it was done at Publix. The parade would be longer, but then you include those portions of areas that aren't quite ours either. You got Armstrong, you got South Village. To me that's a very big parking lot, much easier for something like a parade. I can talk to her first and see if she would be willing to move, but I think that was the biggest thing is that we were the only ones willing to work with her.
Mr. Steiner stated the thing about it is, you were saying you had trouble getting the paperwork we need and basically that's the red flag right there. It may be good to recommend it right now the Board's still thinking on it and that we feel it would be better elsewhere.
Mr. Soriano stated I will speak to her. At the worst, she's going to come to you by September. I think it has to be finalized because then she's only got a couple months to plan with her parade volunteers.
Ms. Arnau asked did you have any other concerns with the way the parking lot was left after? Any condition in the parking lot?
Mr. Soriano stated no, they cleaned up pretty well. I don't watch them, but one of the requests was to make sure they clean up the right way area as they go up and down and usually the next day that's pretty clean and clear. My guys aren't doing much extra on their normal trash run, so they must send out volunteers all along the road pretty well.
Mr. Eckert stated Jay, I would just suggest that you don't give her a firm date until you get the paperwork. Just don't reserve it until you get that.
Mr. Soriano stated then the other thing that was reported to me, we mentioned last time that OSA uses the softball fields. It's been a long time since they've done anything. I don't know if that conversation got back to them because they did contact me to let me know that they want to lay down new clay. They're paying for all the clay. The county's helping with the install. They just wanted to make sure they coordinated with Chalon so they didn't damage any of the sprinklers. So that does amount to a few thousand dollars’ worth of work to make those clay fields look a little bit better. They're handling it between them and the county all on their own. So just to report that to you. I do think in the future we need to go through with all those contracts and everybody should be responsible for paying something. But we can always quick institute a charge and then waive it for things like that. You can say, well we expect $500 a season or $1,000 a season, but if you do these things, you're volunteering, you guys are building the facilities, things like that, then you can waive the fee, but that way there's an actual contract

in place. Legally, that always helps out, too, where we have something that binds them to an expectation. It has pretty much always been free for them. They are the last one that is like that. All your organizations on the other side of your sister District have been paying for about six years now or seven years.
Ms. Giles stated thanks Jay. Anything else?

SEVENTH ORDER OF BUSINESS	Audience  Comments  (limited  to  three
minutes) / Supervisor Requests
Ms. Giles stated the next item on the agenda is item seven, audience comments and Supervisor’s request. For the audience, this is your opportunity for public comments again. This is where it's appropriate if it's anything not listed on the agenda. Just as a reminder, audience comments are three minutes. Just raise your hand to be recognized if there's any audience comments.
Resident stated I am happy and thankful for the renovation at the playground on Deer
View.
Resident commented on the lighting near the medical office in the evening. Some of the
lights don’t work and the ones that do aren’t very bright. Some of the sidewalks are in really bad shape. Mr. Soriano stated all the sidewalks in Oakleaf are owned by the county not by the CDD. The CDD sidewalks are within the common ground. All of the roads are owned and maintained by the county. Uneven areas in sidewalks need to be reported to county public works. The CDD doesn’t own the light poles so doesn’t maintain them.
Mr. Steiner stated the only thing I was going to bring up is the fact that Jay the motorcycles have returned and evidently somebody got a very nice dirt bike, high speed, very loud. That and another motorized scooter have been using our raceway out there. In fact, I thought it might be why some of the people showed up here tonight. The big thing is the fact that we recommend that if anybody has an issue with these vehicles, please notify Clay County Sheriff's Department. They are the only ones that can do anything on the issue. By the time a resident sees them and goes and contacts the sheriff, they're gone. So, it's a matter that hopefully we can get enough residents to voice this. We were dealing with just the battery-operated vehicles, skateboards, one-wheel devices, but now it seems it's gone ahead and become an actual roadway. They are coming from the school through this area and going back across on the other side of the nature walk over there. You can hear them continue on that side of the community. I

was anticipating that issue because it was a very hot issue and we've gone and tried to find as many ways as we can to go and control it or find a way to shut it down and haven't found a solution yet. We are open to any suggestions.

EIGHTH ORDER OF BUSINESS	Next Scheduled Meeting – September 8,
2025 @ 2:00 p.m. at the Plantation Oaks Amenity Center
Ms. Giles stated the next item on the agenda is our next meeting is scheduled for September 8, 2025, back at your normal 2:00 p.m. here at the same location.

NINTH ORDER OF BUSINESS	Adjournment
Ms. Giles stated unless there is anything else, I just look for a motion to adjourn.

On MOTION by Ms. Arnau seconded by Mr. Bowen with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman