MINUTES OF MEETING
MIDDLE VILLAGE COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Middle Village Community Development District was held on Monday, August 17, 2020 at 6:00 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present and constituting a quorum were:

Rocky Morris Michael Steiner Rod Swartz Mike Reynolds Tim Hartigan

Also present were:

Chairman
Vice Chairrnao Supervisor Supervisor Supervisor

Jim Perry Jason Walters Jay Soriano
Chaton Suchsland David Harris

District Manager
District Counsel (by phone) Operations Manager VerdeGo Landscape VerdeGo Landscape

FIRST ORDER OF BUSINESS	Call to Order
Mr. Perry called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
There were no members of the public in attendance.

THIRD ORDER OF BUSINESS	Approval of Consent Agenda
Approval of the Minutes of the July 13, 2020 Meeting
Financial Statements
Assessment Receipt Schedule
Check Register

On MOTION by Mr. Morris seconded by Mr. Swartz with all in favor the consentagenda was approved.

FOURTH ORDER OF BUSINESS	Public Hearing for the Purpose of Adopting
the Fiscal Year 2021 Budget

On MOTION by Mr. Morris seconded by Mr. Steiner with all in fav()r the public hearing was opened.

Mr. Perry stated if you'll recall, this Board approved a budget a few months ago and this is an updated version of that, which includes the actuals through June 30'\ the projected three months through the end of the fiscal year and then what we're looking to adopt today in the last column. There is no change in assessments, so they stay at the same level that they have in the last few years. Under the general fund expenditures section, you'll see that we still have the same projections in there as we had for last year's budget. There's usually not a lot of change from year to year in those lines. After that is a short narrative of certain line items in  the general fund budget, then we go into the recreation fund budget. There is a reduction in assessments there and that was from certain tracts ofland being developed not as intense as they normally would have been, but nobody else's assessments have changed. You'll see that the expenditures for administrative are pretty flat. The maintenance section has gone up just a little bit. Some of that is related to landscape maintenance, but overall those expenditures have remained pretty flat. Then you get to the recreation facility and again, those have gone up slightly in regard to expenditures, but overall there's not much change. Again, we have short narratives on a lot of those line items and then we also have the debt service funds related to the bond issues for the district. On page 19 you'll see allocations ofO&M and toward the
bottom of that page it shows what the amounts are for fiscal year 2021 and fiscal year 2020 and again, there's no changes on that schedule. On page 20 is the capital reserve fund and along with that on page 21 is an analysis of operating reserves. If you'll look at the capital reserve fund, we're projecting at the end of the year approximately $742,000. At the end of the fiscal year, unless we do any transfers, we're projecting it at $702,000. The fixed asset reserve study that we did has a level to be fully funded at $1,600,000. We have approximately  $1.1 million of excess reserve funds so we're going to transfer at the end of this year about $900,000, so the district will be fully funded for your fixed asset study and probably next year or the year after we will probably have that study updated because there's been a lot of things done in the last four to five years and some of the stuff that was contemplated in that study has already been taken care of so we probably won't need as much funds in there, but offhand we don't really

know. I don't think we're materially off, but I know we have enough to fund it fully and still have plenty of operating reserves.

On MOTION by Mr. Morris seconded by Mr. Swartz with all in favor the public hearing was closed.	 	_

Consideration of Resolution 2020-07, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2021
Mr. Perry stated we will attach the budget to this resolution.

On MOTION by Mr. Morris seconded by Mr. Swartz with all in favor Resolution 2020-07, relating to annual appropriations and
adopting the budget for fiscal year 2021 was approved.

Consideration of Resolution 2020-08, Imposing Special Assessments and Certifying an Assessment Roll
Mr. Perry stated based upon the adoption of this budget, we will submit the assessment roll to Clay County prior to September 15th•

On MOTION by Mr. Morris seconded by Mr. Steiner with all  in favor Resolution 2020-08, imposing special assessments and certifying an assessment  roll was approve_d_.	_

FIFTH ORDER OF BUSINESS
District Counsel

Staff Reports

Mr. Walters stated I wanted to let the Board know that we're continuing to monitor all the directives and updates we've seen out of the Governor's office or local jurisdictions which may impact any District operations. We've talked in the past about the provisions in a few of the Governor's executive orders relating to virtual meetings. That previous order did get extended through the 1st of October. Obviously, we're utilizing the in-person option but to the extent there were changes that the board or staff felt may warrant transitions back to virtual meetings, we do have that ability through October 1st. This was the first of those extensions that came up well in advance so perhaps that trend will continue because it's sometimes hard to plan when you have to get the notices out and you're not sure if it's going to get extended. We will keep our eye on those moving forward.

District Engineer
There being nothing to report, the next item followed.

District Manager- Discussion of the Fiscal Year 2021 Meeting Schedule
Mr. Perry stated included in your agenda package is a proposed meeting schedule for next year. It inclu es a March meeting at 6:00 for discussion of rule changes and August 16th would be our budget adoption. We can change those meeting dates if we need to.

On MOTION by Mr. Swartz seconded by Mr. Morris with all in favor the Fiscal Year 2021 meeting schedule was approved as p_resented.

Operations Manager - Memorandum

,

Mr. Soriano stated we are on the same operating schedule that we've been on for the last couple of months. As far as the pools are concerned, I'm actually going to hold onto that time. Normally by now we would have gone to the alternating schedule where one of the pools closes and the other one is open and we cut back times on the slide, however because of the extension for kids to go back to school and also when they go back to school some of the kids are already reporting there are a lot of people staying home so they may be here during the day. I'm planning on keeping the pools operating the first week into school. They go back the 25th so until the end of this month I'll keep everything the same. We may have to adjust the slides just because I may not have enough lifeguards to handle the pool deck. After that week we should be able to gauge if we need it and we will probably scale back to that alternating schedule at the end of the summer. It's been a really long warm summer, but generally come September things start to change and by October nobody is at the pool.
Mr. Steiner asked have things settled down as far as people accepting the schedules?
Mr. Soriano stated so far this year has been great. We really didn't get a lot of complaints. It threw people, but everything did. You go out to your favorite restaurant or a store and hours are different, so we got little things that it was just inconvenient but really nobody was bad at the pools. In fact, we've gotten a lot of good remarks that people felt we were doing a good job of

keeping the place clean and we were trying to give them opportunities to do things here, so it's worked out really well.
Mr. Steiner asked do you still have it set at a two-hour window?
Mr. Soriano stated it is and we will keep that there mainly so we can focus on cleaning. We did go ahead and put out all of the tables, chair and umbrellas so that made it a little tougher but we're not getting more visitors. Once we get into October and we've taken away the slides and regular pool hours we can start to look back at the swim at your own risk for adults. I'm working with the insurance companies to see how comfortable they feel about doing it. There are some communities that have done it, however the way we have looked at it is we really shouldn't do that yet because we don't know how safe people are being. We do have a responsibility to watch out for everybody else too so I'm not in a hurry to get back to that at your own risk operation, but we will be looking at that in another couple of months.
Mr. Swartz asked did I just hear you say we have to be responsible for other people?
Mr. Soriano stated unfortunately when it comes to insurance  that's the way they look at it. We always have to do everything we consider safe for everybody else so it's hard to say we should open it back up when a lot of people are saying you shouldn't do at their own risk programs and let them have a run of the facility, we should have an eye on it and keep it clean. We never want anyone to be able to claim that we weren't doing the best that we could. I don't want to hear that we were negligent in how we decided to operate so we're kind of stuck in that position.
Mr. Swartz stated I hear you saying that, but we've all gone to stores that three months
ago were wiping down every cart before you walk in and today they have wipes there for you to do it yourself, so when are we going to start going to putting the ownership back on the residents and not expecting somebody to wipe everything down for them.
Mr. Soriano stated I don't think we're as bad as we were a couple months ago. Our fitness
facilities are open. I did invest in some neat little tools. I have an electrostatic sanitizer. You guys will see the bill for that. These things are outrageously expensive. We didn't get the big hospital version. We have a little battery-operated gun but it's still very expensive. We actually have a virus-cide that has been shown to work and it electrically charges the mist as it comes out so the mist will envelope everything and stick to it so it's not just the same as spraying it down. Not only  is it supposed  to be cleaner,  but it's faster for our staff. If we have to clean, then I  want to

give them the easiest ways to get everything done and the fastest way to get things back open. How slow we go is really up to you guys. I work with the insurance companies, but you guys ultimately get the say. We are going to talk in a little while about possibly opening up for rentals. We talked about this in your sister district's meeting last week and they decided to hold off. They have concerns with it. They also don't bring in revenue the same way you guys do in this room, so it's a different discussion I think, but I understand  with them the idea is it's not considered the safest so if we don't need it for revenue, why do it, but that's a discussion for you guys to have and I'll figure out how to make it work.
Mr. Hartigan asked how expensive was the mister?
Mr. Soriano stated about $900 and then the chemicals for it do get expensive right now.
Mr. Hartigan asked if this room was rented and you had 50 people in here, that gun could sterilize everything in here?
Mr. Soriano stated that's what they use in the hospitals. They have a big machine that
almost looks like a pressure washer and they have some backpack blowers and it turns into a fog and as it's coming out it has a nozzle on it that gives it electrostatic charge so if you want to think about clothes when they come out of the dryer, that's what makes this stuff stick to everything. So yeah, you could go around and hit every spot pretty quickly rather than having to spray and wipe so it's just easier and quicker and the idea is with that electrostatic charge it's supposed to be safer.
Mr. Soriano continued, there are a couple of things that go along with that. I have a couple
of events and I've talked about this with your sister district because those events will be there, but it's a discussion for you guys too. The first is the October event. I've gone back and forth on getting back to these big events, but for Movie on the Green I could have families sectioned off. All this summer the Jumbo Shrimp had movies up on their scoreboards and they had little boxes for each family, and you went out and enjoyed the movie with your family. I liked the idea. It was kind of weird because you were safe and away from everybody, but then you could go to the bar and sit next to people at the bar. We don't have a bar, so we won't have that issue. What  I will do is normally we have all these things for the kids such as bounce houses and we're just not going to do that part. It's just going to be a movie and I can have a food truck in one parking lot and another food truck in another parking lot and they can try to control the lines to keep it safe and I think everybody  will be fine so I am looking at that for October. Also, we have a fun

run in November that we always do around Thanksgiving. That is one that groups can stay by themselves. It's an outlet for those families that do want to come out.
While we're taking about that, let's skip down to the rental portion first. I did cancel everything for this month. I have allowed some of those events that we do, like the HOA and sports associations that are not rentals. A lot of times they may use an outdoor area, but they're doing their meetings. Other than that, we're not renting out this room. One of the big concerns for renting out the room was having to close down and sanitize and clean everything if you have a positive case. My concern is with say a wedding rental that we might have Friday night and we have to close it down before a wedding Saturday morning. I've talked about them having a special page in their contract that agrees that they know the place may get closed. It's unfortunate, but right now that's the way it is. That way they can't come back to us later and say somebody got sick because we were here at your facility. Then, we still put the ownership on them that once they sign that contract, we can set these limits where there's 50% capacity and they have to take care of the cleaning, things like that. They will be able to get a refund if we have to cancel their event, but it's hard to tell a bride that she doesn't have a place to go that day, so they really have to think about those things. That would be tough on us. There's a lot of places that haven't opened back up for those type of events yet so they're still asking us, so we have to decide what we want to do. Like I said, your sister district has decided they're going to go month to month and possibly do nothing this year. It doesn't really affect their revenue and you guys have a bigger revenue at this facility, but it's still not affecting our budget right now.
Mr. Reynolds stated I like the tool, but the question is if someone tests positive, will we also have to clean the heating and air conditioning system and ducts? That may be an expense.
Mr. Soriano stated it's not in the CDC's recommendation for closing the facility down but there is a big report that I think I've sent you guys before that says this stuff can come through air conditioning. They also had recommendations to do things like put in MERV-13 filters, which even in our homes most ofus won't do that. Typically, in a commercial  facility you're seeing 2, 3 or maybe 4 and then they get to be so expensive, especially because I have 20 or 30 for these units back here. If I'm spending $20 a filter every other month and I have 30 of those filters that's starting to add up at the end of the year. We don't have to do a full duct cleaning, but they're talking about cleaning coils and changing out filters, things like that. The CDC has not said that that's something that is required. They do have a tirneline where we can do this certified

deep cleaning and I've talked about before that there are companies that will come out and will use big versions of the tool I have and they can give you a certification saying they know everything is clean and clear. They're also very expensive. We can either go that route, or we have to do our normal cleaning and we have to be closed for a little more extended period of time which would take us out of multiple events.
Mr. Hartigan stated even if you clean it, ifwe don't clean the A/Cit could come right back
in any way for the next event so the question would be to clean it properly, would we make enough money to where if something like that happened we're going to be covered on our expenses?
Mr. Soriano stated if we had to actually do some of these deep cleanings and we wanted
to go the fast route, you're not talking about $1,000. These companies are charging thousands to come out and clean it, so no we probably won't make itup ifwe had a bad case where we actually had to close the facility. This room at times can make $1,500-$2,000 just for a day so you can make a little money, but I don't know that it's worth it yet.
Mr. Swartz asked worth it yet because of cleaning?
Mr. Soriano stated expense of cleaning, but also, we're doing great on our budget so it's not a needed revenue. Normally I like that off-setting revenue. There have been times we've made $70,000 to $80,000 a year and that's a nice bit of money to put toward something else, but we're doing well right now so if that means holding on a couple more months just to be safe to see what the norm is. I do get people asking when they can book, and we actually do have weddings that were booked a year ago and they're already prepared. They've known since March that it may not be possible.
Mr. Morris stated you said our sister district is going month to month. What dictates
whether we open up for a month or not?
Mr. Soriano stated if it was me it would be things that we said in the beginning so maybe we move to that phase three. Schools weren't supposed to be until phase three in the Governor's original plan.
Mr. Morris asked why would we close down this facility? What are you using for your
calculus for that?
Mr. Soriano stated we're not renting  it out now. I'm  asking when we want to open it up so really, it's your thoughts on whether we want to open it so we can start getting revenue again

and that's it. Ifwe feel comfortable enough that we can be clean and safe, and you guys want to get a little bit of revenue, there are people that are asking for rentals.
Mr. Swartz stated I don't want to focus on the money side of it. I feel like we've got residents and non-residents I presume as well that they have life events they want to get back to and I feel like we can be a part of getting back to normal. We have the equipment to clean it with your sprayer, correct?
Mr. Soriano stated that's just for daily cleanings. This doesn't make us a business that can certify it clean, so ifwe have a case then we still have to shut it down. Let's say they're in here Friday night and they tell us that somebody has been sick, then we might have to pull the rug out on the Saturday event. Chances are they're not going to tell us, but we can't do anything  until we know about it anyway.
Mr. Hartigan stated the other question is going to be liability.
Mr. Morris stated I concur in the direction you were going, Rod. If we make revenue that's great, but I'm thinking let's get on with living.
Mr. Swartz stated as somebody who lived through it, two months ago I had the virus. It was no pleasure cruise, but as I had plenty of time to sit around and read and learn about this thing as it's gone on and on, my daughter two weeks ago had an emergency appendectomy so I'm in the hospital with her and that whole experience was so enlightening just from all the healthcare workers that were saying there's no consistency anyway. To add to that, not only is it not consistent, the CDC has added almost every symptom under the sun. You could have a cold right now and they would call you COVID positive.
Mr. Hartigan stated the question is going to be liability. Ifwe have an event on Friday and someone is positive and we don't know about it until say Saturday late evening and we had another event on Saturday, now we've exposed everybody. What would be the board's liability, if any?
Mr. Walters stated I think what we've determined and what we've looked at is you're generally dealing with your general negligence factor. It's one thing if someone were at the facility and you had no idea and the next day someone else was there, or if someone was at the facility and hadn't told you and they had a positive test and were interacting and infecting other people, those are things out of our control. The danger zone is you have someone say I have a positive test, but I still want to come to the facility, and you do nothing about it. To me the

liability isn't all that scary in terms of it's going to be impossible to determine where anyone was infected, Even if they said there was someone at the pool that day and we think it was from them, that's hard to prove. What worries me is what are the insurance carriers saying and that's why Jay and Jim and everyone else stays in contact with them. Are there things that we're going to  do or could do that could trip up coverage? Because at the end of the day, even ifwe were sued by someone and  there's  almost zero way for them to prove that the district's action or inaction  is what led to event B. I think that's going to be very difficult, but if we're not covered by insurance that could get extraordinarily expensive on the front end regardless of outcome as I'm sure everyone is aware. I think I read something the other day where at least one of the carriers is trying to run for cover from any coverage for infectious disease related to COVID. You've heard different principles dancing around at the state and federal level about lawsuit immunity for businesses and potentially government agencies and officials for liability for COVID transmission, but nothing has materialized yet. Jay is on top of this as you can tell. He is as informed as any ofus with regard to guidelines and things like that. If we're operating under that kind of procedure, the real question to me is asking the insurance carrier, we're thinking about doing X, Y or Z, is that going to cause any coverage issues. If it's not, I don't have a lot of concerns because I think the liability side is going to be very thin on these types of issues, so long as we're acting in good faith.
Mr. Morris asked Jim, is that in your ballpark to take care of or Jay?
Mr. Perry stated Jay can contact our carrier to see if there's any restrictions or preferred methods ofreopening things of that nature. I take it it's probably the direction of the board that you want to open back up subject to any restrictions that we find with our insurance carrier.
Mr. Morris and Mr. Swartz concurred.
Mr. Walters stated I think generally speaking the question is are you following the guidelines of the appropriate people such as the CDC? If you're following those, you're doing what you should be doing, and you shouldn't have any issues. That's why I think barring the insurance company taking an odd position, that's probably going to be the position is if you're following the relevant guidelines, then you have coverage. To Rod's point earlier about some businesses are doing this and we're doing that, I think that's going to be one distinction we run into as a local government is it's going to be harder for us to say yeah we follow the CDC guidelines, but we just decided to do it another way. For businesses, I think they're going to have

a little bit more leeway to do that at their own risk, but from a local government standpoint it's going to be harder to see that and ignore it. To Jim's point, if the board is comfortable trying to come up with the framework for that, then from a staff perspective we can speak to insurance and make sure we're comfortable with that and Jay can come up with best practices such as limiting capacity and things like that.
Mr. Steiner stated the other side of the coin is, not from a revenue standpoint, is the board willing to go ahead and say we're going to open it up and charge to use it and just as you mentioned, you had it out of the six of us so it's out there. Jay has already said if it gets reported we have to shut down and do a total cleaning. To do that costs thousands of dollars and it now becomes a liability so not only are we not making revenue, we're pulling expenses to put it back in action only to open it up again like a lot of these bars and restaurants. What's killing them is they're having to go back and do the deep cleaning, which eats up all of the revenue that they've had before, so to me it's not having to do with losing the revenue. I don't  know  if it's a good idea to expose us to an expense, especially where you're liable to have two or three back to back and the first one is the one that did the exposure.
Mr. Reynolds stated but you've still got the same cleanup. The expense of cleaning up from exposure is the same whether it's the first, second or the third.
Mr. Steiner stated I understand. To me it's just a concern that we're still governed by actions that we have to take if there is an exposure. If it happens six times in a year and $10,000 a crack to go ahead and do a deep clean.
Mr. Soriano stated that's a really good point but also, when we were going through the
budget if you noticed janitorial, that was one of the reasons we increased the janitorial line for the extra supplies I have to buy this year just knowing we're going to go through stuff left and right and hand sanitizer just disappears around here. I didn't make plans for these extra special cleanings and really when I go the expensive route it makes me feel safe. If we had an event that we had to hurry up and open for I'm going to go the expensive route. Ifl  didn't have an event  for seven days, I'm going to go the regular cleaning route and we just keep the place closed, but ifwe have an event somebody is spending a lot of money for, we're going to try to get open so then we incur that expense. I didn't really look forward to a lot of those.
Mr. Swartz stated we're essentially talking five to six days between events. The same family is going to be here on Friday night and Saturday.

Mr. Soriano stated yes if it's a weekend package. You say it like it's one every weekend, but I don't know if we're going to get that many right now. I've gotten questions about it because there are a lot of people that think we would be the spot to open. There's a lot of large wedding facilities that are not open.
Mr. Steiner stated which could create a demand for every night of the week here.
Mr. Soriano stated it could. That was also our concerns with the pools and slides and it just didn't happen, so I don't know that the fear is warranted, but it could be.
Mr. Morris stated I say let's get on with it and open it up. These are adults. We have families that have events that are living life. Let them live life. It's our community here. If they want to rent it, let's open it up for them. They're adults and they can make decisions on whether they want to come to this thing or not. If we get a report of somebody that says I showed up at your event and I'm sick, let's clean the place.
Mr. Swartz stated I presume you would have signage that says if you have any of the
symptoms please do not enter, so we at least have a little visual reminder.
Mr. Morris stated I don't mean to sound too impersonal about this, but the people that I speak with are tired of living in fear.
Mr. Swartz stated in my situation, my wife is a gerrnaphobe. We did all the stuff; shoes
left outside, groceries done in the garage and disinfected. We did all that and we still got it.
Mr. Hartigan stated that's because the so-called responsible adults can't keep themselves home when they're sick and they go out in public and spread everything.
Mr. Swartz stated but this is America. We've been told to go to work when we're sick,
suck it up and don't be a wuss. You have to look at our culture and society before you just blame people for doing that. You know what it's like to be on a deadline and you feel like crap. You've got to go to work and get it done. We're all thinking differently now and hopefully  we will all be a little more careful. I can tell you being in the hospital with my daughter, that is the one place that everybody should wear a mask. We've all heard the number of people that get sick by just going to the hospital is astronomical so hopefully that will happen.
Mr. Hartigan asked what does the insurance company say?
Mr. Soriano stated I haven't gotten anything from them. Really, it's a discussion with you guys first to see if we're even going in that direction.

Mr. Morris stated just talk to them and see if there is some risk of losing coverage or if they're bowing out of this. If they're not, let's just open it and make it available to our community.
Mr. Soriano stated they gave us a list of guidelines for the pools and for the fitness center. Some places have concession stands, things like that, but I haven't seen a list for a venue for like a wedding. I could care less about the room downstairs; that's just for birthday parties and our pools are going to close here soon and that's really what that area is for. It's this room that is the bigger concern. Over at your sister district there's an indoor facility and patio for the pool and they pay the same amount for that area.
Mr. Hartigan stated I know we've had weddings in the back.
Mr. Soriano stated they've had ceremonies on the lawn, but they do the reception in here usually.
Mr. Swartz asked and the rehearsal dinner sometimes here too?
Mr. Soriano stated yes. Remember a couple of years ago we instituted the packages where they get a cheaper deal if they rent it out for Friday, Saturday and Sunday and they can store their equipment here and they don't have to be out the next day for the next wedding.
Mr. Morris stated I would just look into it. Contact the insurance company and see ifthere is some type ofrisk ofloss of coverage and if there isn't, let's make it available to people.
Mr. Soriano stated if there is a concern with coverage then we can't do it anyway. We don't want to be in a spot where we're not going to be covered.
Mr. Perry asked do you want to shoot for September 15th? You probably want a day.
Mr. Soriano stated I've canceled everything for this month.
Mr. Swartz stated do the Ist because you've got Labor Day weekend.
Mr. Soriano stated generally we don't get a lot of holidays because we charge more. Mr. Morris stated just start the Ist of September.
Mr. Soriano stated just to inform you really quick, our high school swim season has started. We are actually housing two high school teams this year, Oakleaf and Ridgeview. There are families here that go to Ridgeview. We've had lots of our recreational swimmers that are Ridgeview. They came to me a couple of weeks ago. The YMCA is still not allowing outside programs or guests in their facilities so that's why the team is not allowed there and that's where they've been swimming for years. I put them in touch with our coaches here and they figured

out a way to share the evenings to practice. If there's not any concerns because of things like evening stonns, they have asked whether they would be allowed to do a Saturday practice. I'm fine with it, other than disturbing our few adults that really like that pool. I know it's tough to  get evening practices in whether they do it first or Oakleaf goes first, whichever, it's always kind of tough because we have the storms.
Mr. Morris stated that's fine.
Mr. Soriano stated moving on to the maintenance side, we're getting a lot of the projects done. We've done a lot this year and we're still in the middle of some. Hopefully we will see the storage building this next month. I have to do some coordinating with VerdeGo because we also have to get a big tanker back here. With the fence line going up we've already started our shade work. If any of you guys get a chance to go back there and look at it, we are done with the walkway out there so we can move on if you guys decide you want me to spend some more funds to do the gazebo part.
Mr. Morris stated it's really nice and Jay had said the material is great. It's not the name
brand tracts, but it's probably as good. I would say ifwe can do it, go ahead and move ahead and the gazebo.
Mr. Perry asked how much is it going to be?
Mr. Soriano stated I'd have to look back, but I think the not to exceed was $4,000 last time and I actually came in under that. We just did it with the hourly guys, so that was just for the material and that's what I'm going to have to do here.
Mr. Morris asked so is that balance going to knock it out?
Mr. Soriano stated I'll just move it to that, so I don't know that I need much more right now. I have an amount that I'm able to spend on my own and I don't think I'm going to go beyond that, but I'm just warning you we have a lot of other projects going on so I'm just going to do it with my hourly guys.
Mr. Morris stated that's great.
Mr. Soriano stated there's one more thing. We have an area of irrigation that we need to take care of. This is on the Planation Oaks Boulevard. Right now, we have irrigation out there along Willowbrook and Whitfield. Much of it is on battery timers, even the Willowbrook area that was added right where we're going the lighting project. There are some areas that we can reconnect. It's a lot of digging and a lot of cable work for them so they're looking for a lump

sum to go ahead and do that whole section from the junior high in Whitfield all the way to the ramp. That amount for all of the wiring and work and a couple solenoids is going to add up to
$5,844.
Mr. Morris asked both sides?
Mr. Harris stated what is covered on the clock is colored one thing. The proposed area we're talking about is colored another and there's still a small section that I can't find the wiring on that goes across the street approximately another 10 zones or so. The proposed zone is 26 zones that I can go ahead and get activated. I've already traced the wire and fixed the wire. The big lump of this is buying the new equipment and getting new electronics in there because what's there has been left in the ground for approximately four years.
Mr. Morris asked so this is stuff that is just sitting there buried?
Mr. Soriano stated some, yeah. We do have some irrigation out there. If you go to Willowbrook you'll see both sides of the ramp are running but they're also running on battery timers so when the batteries go out, then you'll see those things running all night long or something like that. What we want to do is get them wired up directly to the clock that sits all the way down here at the doctor's office area. You're saying the little label of inactive is not included in this $5,000?
Mr. Harris stated yes, I haven't been able to find the wiring for that. Mr. Morris asked the inactive side is on the middle school side?
Mr. Soriano stated it looks like the middle school and one side of Briar Oaks.
Ms. Suchsland stated plus this would give you an opportunity for a rain sensor, which all of your battery timers do not, so when they come on during the rain they're running and they don't shut themselves off so you would be saving money if you had a rain sensor.
Mr. Soriano stated as they're digging, they'd have to come back for that little inactive
area.
Mr. Harris stated what I did to be able to get this going and find out how far I can go is
make the hours that I have if! didn't have so many heads to fix on a clock, I took those hours, I took my A-frame and I started tracing wire and finding out where I have a short, where they had past construction, fixing that and just working my way down and that's how far I was able to get before I got to a point where I couldn't find any more.

Mr. Morris asked so this other section that you don't know yet, any idea whatsoever what kind of cash we're looking at?
Mr. Harris stated significantly less than that because it's only about 10 zones and that is covering 26 zones.
Mr. Swartz stated so maybe another $2,000. Can I presume none of this wiring is in any kind of conduit?
Mr. Harris stated absolutely not.
Mr. Morris asked is that unusual?
Mr. Harris stated no. It's two wires. Usually when they install two wire systems it goes in right underneath your mainline and it makes it easy to track your mainline as you go through and if they were in conduit, that would make it even harder if say there was a defect in the wiring in the sleeve, now I'd have to cut through the conduit, it wouldn't do a ground fault, so actually I wouldn't even be able to find those faults because the signals wouldn't be able to go out to the grounding.
Mr. Morris asked so it sounds like we need approval for the $5,800.
Mr. Soriano stated $5,844. It sounds like you're going toward why not just throw in a little extra money and do it all.
Mr. Swartz stated no, just preparing.
Mr. Morris stated that's what I was thinking.
Mr. Soriano stated well you have to remember I have an amount. The only reason I'm bringing this to you is this is way above my amount so if they were to bring one later to me for another $1,800, I can handle that.

On MOTION by Mr. Morris seconded by Mr. Steiner with all in favor the proposal from VerdeGo for irrigation repairs for a total of $5,844 was approved.

Mr. Swartz asked we're not allowing guests at the pool even with the two-hour restriction?
Mr. Soriano stated correct. We are allowing house guests. So, they register them, and they come down and tell us who they are and that helps in the case of somebody actually coming to us. Other than any issues with an employee, I have not had a single report yet. They're out there. I don't want to scare anybody, but they're not going to come out and tell us most of the time.

We do ask for that, hut that does make it easier if we know who is here at the pool, I can go to everybody if there were an issue. So, we're allowing house guests, but not the daily guests and we are not the only ones doing that. There are very few facilities allowing people to bring in their friends right now. Most of them have been understanding and it was last month that we allowed the house guests. As soon as they heard why they were actually pretty happy and understood that. Last month, especially with July 4th weekend, a lot of people did start going out and traveling so we saw a lot more hotels opening up and things like that, so they're traveling and they're coming here from another state, we know who they are. The family that lives here gives us their information. The first time they come to the pool they actually show us their ID with that card that lets them in and then they're treated like a resident the rest of the week.

SIXTH ORDER OF BUSINESS	Audience Comments I Supervisors'
Requests
There being none, the next item followed.

SEVENTH ORDER OF BUSINESS	Next Scheduled Meeting
Mr. Perry stated our next meeting is going to be September 14, 2020 at 2:00 p.m.

EIGHTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Morris seconded by Mr. Swartz with all in favor the meeti11g was adjourned.